TERMS & CONDITIONS

Beyond Matcha – Sensu Goes Japan

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These Terms & Conditions govern the contractual relationship between:

Sensu Cafe
Le Tuan Anh
Ještědská 170/81, Liberec 460 08
07709242
Email: beyond.matcha2026@gmail.com
(hereinafter referred to as the “Organizer”)

and the participant of the Beyond Matcha program (hereinafter referred to as the “Participant”).

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1. Program Overview

Beyond Matcha is a five-day educational and cultural program taking place in Kyoto Prefecture, Japan, from May 4 – May 8.

The program language is Czech and English.

The minimum number of participants required to confirm the program is 10 persons. The maximum group size is 15 participants.

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2. Scope of Services (What Is Included)

The program includes:

• Visits to traditional and award-winning matcha farms

• Tea leaf harvesting experience

• Factory visit and tea tasting

• Chawan (matcha bowl) pottery workshop

• Chasen (tea whisk) workshop

• Traditional Japanese tea ceremony led by a trained practitioner

• Cultural visits as described in the official itinerary

• Daily lunches and drinks during the program

• Two (2) organized group dinners

• Local transportation within the program

• Preloaded ICOCA transportation card (10,000 JPY credit)

• Organizational support and small-group guidance

• 24/7 online support

 

3. Services Not Included

The program price does not include:

• International flight tickets to and from Japan

• Accommodation

• Travel insurance

• Individual transportation outside the program schedule

• Optional activities outside the official itinerary

• Personal expenses

Participants are fully responsible for arranging their own flights, accommodation, insurance, and entry requirements for Japan.

 

4. Price and Payment Terms

The total price of the program is:

38,000 CZK

Payment is divided into two parts:

1. Reservation fee: 5,000 CZK - due no later than 29 March.

2. Final payment: 33,000 CZK - due no later than 3 April.

A place in the program is secured only after the reservation fee has been credited to the Organizer’s bank account.

If the reservation fee is not received by 29 March, the Organizer reserves the right to release the spot to another participant.

By paying the reservation fee of 5,000 CZK, the Participant confirms that they have read, understood, and agreed to these Terms & Conditions.

 

 

5. Minimum Participation Requirement

The program will be confirmed once a minimum of 10 participants have registered and paid the reservation fee.

If the minimum number is not reached, the Organizer reserves the right to cancel the program. In such case, the full reservation fee will be refunded.

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6. Cancellation Policy

Cancellation by the Participant:

• If cancellation occurs before March 29, the reservation fee will be refunded.

• If cancellation occurs on or after March 30, the reservation fee (5,000 CZK) is non-refundable.

• If cancellation occurs after the full amount has been paid, the Organizer reserves the right to retain an amount corresponding to actual incurred costs which is 70% of the program price. This amount reflects non-recoverable costs already incurred by the Organizer in connection with the program (including but not limited to reservations, bookings, workshop arrangements).

Participants are advised to obtain travel cancellation insurance.

 

7. Changes or Cancellation by the Organizer

The Organizer reserves the right to make reasonable changes to the program itinerary due to operational, weather-related, or local circumstances, while maintaining the overall character and quality of the experience.

In the event of force majeure (including but not limited to natural disasters, government restrictions, border closures, or other unforeseeable events beyond the Organizer’s control), the Organizer shall not be held liable for failure to perform the program.

 

8. Participant Responsibility

Participants are responsible for:

• Holding a valid passport and meeting entry requirements for Japan

• Arranging travel insurance

• Ensuring their physical and medical fitness to participate

• Complying with local laws and cultural norms

The Organizer is not responsible for:

• Flight cancellations or delays

• Individually arranged accommodation

• Personal belongings

• Damages occurring outside the organized program activities

 

9. Nature of the Program

Beyond Matcha is an educational and cultural experience.

The Organizer does not provide international transportation or accommodation. The program therefore does not constitute a package tour including flights or lodging.

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10. Final Provisions

These Terms & Conditions become effective upon publication and apply to all registered participants.